Job Purpose

The Logistics Specialist is responsible for managing and coordinating the movement of rental equipment across yards, customer sites, and maintenance locations. The role ensures timely delivery, collection, and availability of machines while optimizing fleet utilization, minimizing transportation costs, and supporting both operations and sales functions.

Key Responsibilities

Fleet & Equipment Movement

Plan and coordinate daily transportation of rental equipment (AWP, Earthmoving, Scaffolding, etc.)
Schedule deliveries, replacements, relocations, and collections efficiently
Coordinate with transporters, drivers, and yard teams to ensure on-time movements

Logistics & Route Planning

Optimize vehicle routing and load planning to reduce idle time and logistics costs
Monitor transportation KPIs such as on-time delivery rate and turnaround time
Track GPS and fleet movement for better planning and reporting

Cross-Department Coordination

Work closely with Sales, Service, and Operations teams for scheduling and job planning
Communicate equipment availability and movement status clearly across teams
Support Sales in urgent deliveries and customer commitments

Documentation & Compliance

Prepare and maintain logistic documents (delivery notes, collection reports, gate passes, movement permits)
Ensure compliance with local transport regulations and company SOPs
Maintain equipment movement tracker and update ERP / system records

Vendor & Transporter Management

Coordinate with third-party transporters and monitor their performance
Negotiate transport rates and maintain cost control
Track transporter invoices and reconcile movements with billing

Inventory & Yard Coordination

Monitor yard stock of available, under-maintenance, and rented equipment
Coordinate internal transfers between branches for demand balancing
Support asset team in physical audits of equipment

Reporting & Optimization

Generate weekly/monthly reports on equipment movements, transporter cost, and utilization
Identify gaps and suggest process improvements for logistics efficiency
Support management with logistics planning for new projects or peak season

Key Skills & Competencies

Knowledge of equipment rental operations (AWP / Earthmoving / Heavy Equipment)
Strong coordination and communication skills
Planning & scheduling abilities
Cost control and negotiation skills
ERP / Logistics tracking system experience

Qualification & Experience

3–6 years of experience in logistics within rental or heavy equipment industry
Experience handling inter-branch equipment movements across UAE / GCC

CDHorizon United Arab Emirates

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