Responsibilities – Logistics Coordinator / Receptionist

Logistics Coordination

Coordinate daily logistics and shipment activities, including inbound and outbound deliveries.
Liaise with warehouses, transporters, couriers, and suppliers to ensure timely dispatch and receipt of goods.
Track shipments and update delivery status in ERP or logistics systems.
Prepare and verify shipping documents such as delivery notes, invoices, and packing lists.
Coordinate with internal teams to ensure accurate order processing and delivery timelines.

Inventory & Documentation Support

Assist in maintaining accurate records of shipments, receipts, and stock movement.
Support warehouse and logistics teams with documentation and system updates.
Ensure proper filing and record-keeping of logistics and transport documents.

Reception & Front Desk Duties

Manage front desk operations, including receiving visitors and handling incoming calls.
Direct visitors and calls to the appropriate departments in a professional manner.
Handle incoming and outgoing mail and courier services.

Administrative Support

Provide administrative support to logistics, supply chain, and operations teams.
Maintain office records, trackers, and reports related to logistics activities.
Coordinate with HR and Admin teams for visitor access, staff coordination, and office requirements.

Coordination & Communication

Act as a point of contact between logistics, warehouse, sales, and external service providers.
Communicate delivery updates, delays, and issues to relevant stakeholders promptly.

Compliance & Support

International Luxury Group (ILG of Switzerland AG)

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