Job Summary:

The Inventory and Purchasing Co-Ordinator at Moffett Automation will play a pivotal role in ensuring the efficient and timely procurement of materials, with a strong focus on meeting production demands and maintaining optimal inventory levels. This role will require a collaborative approach, interacting across multiple teams and developing solid relationships with suppliers to meet business objectives. The ideal candidate will have an eye for detail, strong negotiation skills, and the ability to work effectively within a dynamic environment.

Main Duties & Responsibilities:

Collaborate effectively with cross-functional teams as a reliable team player.
Review purchase requests for materials through the ERP system or based on engineering requirements.
Monitor purchase orders to ensure they meet ‘need dates and track progress to align with demand forecasts.
Foster positive relationships with internal stakeholders, external customers, and suppliers.
Address and assist in resolving supply issues to prevent disruptions.
Track supplier invoice discrepancies, ensure they are corrected, and manage follow-ups.
Ensure all Requests for Quotes (RFQs) sent to suppliers are followed up on, logged in the ERP, and weekly checklist maintained.
Work with the production and engineering teams to order inventory in a timely manner, minimizing last-minute orders.
Complete finance-related actions as directed by the finance team.
Maintain accurate ERP data, including pricing, Minimum Order Quantities (MOQ), lead times, and preferred supplier details.
Actively seek to reduce Excess and Obsolete (E & O) inventory.
Respond promptly to inventory inquiries from the production and engineering teams.
Manage project and production stock requests efficiently, confirming stock availability within required timelines.
Review stock replenishment orders with preferred suppliers to secure the best pricing and lead times.
Receipt inventory into the ERP system in a timely manner, ensuring deliveries are checked, signed, and any shortages addressed promptly.
Drive improvements in supplier performance and work to reduce lead times.
Manage the purchasing inbox and perform any necessary administrative duties.
Assist the Supply Chain Team with additional duties as required.
Maintain inventory within targeted levels.
Identify cost-saving opportunities and support cost-reduction efforts.
Participate in New Product and Process Development (NPPD) activities as required.
Support ISO requirements and adhere to health and safety standards.
Coordinate transport arrangements for inbound and outbound movements
Support the spare parts department with order and delivery processing
Carry out any additional duties as assigned by management
Manage customs documentation and support customs clearance processes

Qualifications and Experience:

2-5 years of procurement experience, preferably in an engineering environment.
Experience in purchasing within an MRP environment; familiarity with Epicor is advantageous but not essential.
Strong understanding of standard procurement concepts, practices, and procedures.

Knowledge, Skills, and Abilities:

Proficient in MS Office applications (Word, Excel, Outlook).
Strong written and verbal communication skills.
Ability to interpret engineering drawings and initiate RFQs based on supplier capabilities.
Effective negotiation skills with the ability to multitask, prioritize work, and collaborate with other departments.
Problem-solving skills, with a sense of responsibility in resolving issues.
Self-motivated and results-oriented with the ability to meet deadlines and use initiative effectively.

Moffett Automation

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