* Screening phone calls, enquiries and requests and handling them when appropriate
* Planning and scheduling meetings and appointments
* Taking minutes and tracking follow-up items at quarterly board meetings
* Completing expense reports on Concur for senior management
* Organising and maintaining office administration files and records
* Liaising with clients, suppliers, and other staff
* Assisting with the preparation and editing of reports and presentations as required
* Arranging travel, visas and accommodation
* Correspondence / Email management
* Providing quality customer service
* Assistance with transaction documents, arranging signatures, compiling, filing and sending out via courier
* Arranging transaction documents to be notarised / apostilled / legalised
* Organise and track original documents
* Preparing and compiling various customer account opening forms, customs invoices, comparing duplicate contracts, etc.
* Assisting with bank account opening
* Compiling KYC requirements
* All other ad-hoc duties assigned by senior management
