Location: Dubai Media City, Dubai

Employment Type: Full-time

Start Date: Immediate

About Us:

We are a dynamic and fast-growing international training company specializing in short-term professional development programmes across the globe. With weekly events scheduled throughout the year, we operate in a high-demand, high-speed environment—and we’re looking for someone exceptional to keep us moving smoothly.

Position Overview:

We are seeking a Travel & Logistics Coordinator to manage end-to-end travel arrangements for our trainers, delegates and staff. This includes flight bookings, hotel accommodations, and logistical support for events across various international destinations. The ideal candidate thrives under pressure, handles multiple bookings simultaneously with zero room for error, and can hit the ground running.

Key Responsibilities:

Coordinate and book international and local flights, hotels, and ground transportation.
Manage last-minute changes and emergency travel issues promptly.
Track travel expenses and ensure cost-effective booking solutions.
Collaborate with internal teams to understand scheduling and accommodation needs.
Maintain accurate travel records and documentation for audit and reporting purposes.
Assist with visa processes and travel documentation where required.

Who You Are:

Highly organized with strong attention to detail
Excellent multitasker with the ability to prioritize under pressure
Strong communication and negotiation skills with vendors and travel agencies
Experienced in using travel booking platforms and tools
Able to work flexible hours when needed to accommodate different time zones
UAE experience is preferred, but not essential
Must be available to join immediately

Qualifications & Experience:

Minimum 2 years of experience in travel coordination, executive assistance, or event logistics
Background in the training, events industry or project management is a plus
Bachelor’s degree or relevant diploma preferred

The Energy Training Centre

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