Location: Office-based – Whyte & Ivory Ltd

Hours: Full time, 37.5–40 hours per week

Salary: £28,000 – £30,000 per year

Holiday: 33 days per year (including bank holidays) + 1 additional day for your birthday

Reports to: Supply Chain & Customs ManagerPurpose of the Role

Due to continued growth and expansion, Whyte & Ivory Ltd is seeking a Supply Chain & Customs Admin to support our Supply Chain & Customs Manager. This role will focus on the administration of logistics, customs compliance, and sampling for our textile operations. The ideal candidate will ensure smooth import/export processes, accurate documentation, and efficient communication with logistics partners.

Key Responsibilities

Update EPOS systems and maintain accurate records.
Handle and update spreadsheets for shipment and customs tracking.
Prepare import/export and customs clearance documentation.
Coordinate with logistics companies (both domestic and international) to book and track shipments.
Ensure compliance within our bonded warehouse.
Manage weekly schedules relating to supply chain activities.
Cut customer samples and continuity samples for quality control purposes.
Support customs compliance processes in line with regulations.

Skills & Experience

Essential:

Previous administrative experience.
Strong Excel and general Microsoft Office skills.
Excellent attention to detail and organisational skills.
Clear and confident communication skills.

Desirable:

Experience in supply chain or customs administration.
Familiarity with customs compliance, HS codes, or bonded warehouse procedures.
Understanding of incoterms and international trade documentation.

Attributes

Detail-focused and accurate in all work.
Strong communicator who can work effectively with suppliers, logistics partners, and colleagues.
Dynamic and adaptable – comfortable working in a small, fast-paced team.

Why Join Us?

At Whyte & Ivory Ltd, we’re a growing textile company with a strong reputation in our industry. We are also an Employee Ownership Trust (EOT), meaning our employees collectively share in the success of the business.

Benefits include:

Tax-free bonus of up to £3,500 per year (dependent on company performance).
Additional day off for your birthday.
33 days annual holiday (including bank holidays).
Opportunity to gain valuable experience in both supply chain and customs operations within a supportive, collaborative team.

Whyte & Ivory

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