Job Overview: We are seeking an experienced and highly skilled Event Manager to oversee the planning and execution of high-level VIP events. The ideal candidate will possess extensive experience in managing VIP events, including protocol, logistics, and coordination of VIP visit arrangements. This role requires a strong understanding of the cultural and formal requirements associated with government and corporate VIP events, ensuring impeccable execution and experience.
Key Responsibilities:
- Event Planning & Coordination: Manage the entire lifecycle of VIP events, from initial planning and budgeting to execution and post-event analysis. Ensure all logistics are in place, including transportation, security, venue arrangements, and more.
- VIP Visit Arrangements: Oversee and coordinate the specific requirements for VIP visits, including accommodations, transportation, and special arrangements to ensure comfort and security.
- Protocol Management: Apply knowledge of international and local protocols and etiquette in the preparation and execution of events, ensuring all events align with government and corporate standards.
- Vendor Management: Liaise with external suppliers, caterers, venues, and other vendors to ensure the highest quality services are provided for the event. Negotiate contracts and ensure timely delivery of services.
- Stakeholder Communication: Act as the main point of contact for all internal and external stakeholders, ensuring clear communication and effective collaboration throughout the planning and execution of the events.
- Team Leadership: Lead and manage a team of event coordinators and other staff members, providing direction and support to ensure events run smoothly.
- Crisis Management: Address any issues or emergencies that may arise before, during, or after the event, ensuring a quick resolution to minimize disruption.
- Compliance & Reporting: Ensure compliance with all government regulations and internal policies. Prepare post-event reports and assessments to evaluate success and identify improvements for future events.
Required Qualifications:
- Education: A Bachelor’s degree in Event Management, Public Relations, Hospitality, or a related field.
- Experience: Minimum of 8-10 years of experience in event management, specifically with high-level VIP events, protocol, and logistics management.
- Protocol Expertise: Proven experience in handling VIP visits and adhering to the highest levels of protocol and diplomatic etiquette.
- Communication Skills: Exceptional communication and interpersonal skills, with fluency in both English and Arabic (preferred).
- Organizational Skills: Strong project management skills, with the ability to handle multiple high-profile events simultaneously.
- Attention to Detail: A keen eye for detail, ensuring every aspect of the event meets the highest standards.
- Cultural Sensitivity: Deep understanding of local customs, cultural nuances, and practices associated with VIP events in a government setting.
Desirable Skills:
- Experience working in a government or PR environment.
- Familiarity with Abu Dhabi’s key venues and high-profile government figures.
- Ability to manage a high-pressure, fast-paced environment.
