Procurement Assistant Manager

MENA-Water • Full-time • مدينة الشارقة, AE • 1d ago

Key Responsibilities

Manages and oversees overall supply chain operations, including purchasing, logistics, and stores.
Ensure that every process step functions effectively to avoid costs and delays.
Interact/coordinate with the various connected departments like sales, production, Installation, Electrical, and projects to establish time/cost-effectiveness and quality supply process.
Responsible for controlling all POs as directed by the supply chain team.
Ensure all purchase order confirmations are reviewed accurately and logged into the ERP(IPACK) system.
Perform administrative functions such as scheduling meetings and executing miscellaneous data extraction in the IPACK system.
Investigate discrepancies in all orders to resolve delivery and invoicing issues.
Monitor open orders and follow up with suppliers to ensure timely delivery.
Track and maintain inventory, perform month-end reconciliation, monitor stock ageing, and make appropriate recommendations.
Evaluate the Supply chain process continually to improve quality and time/cost efficiency.
Prepare and update monthly logistics and schedule to ensure on-time deliveries.
Review and monitor the delivery and payment terms mentioned in the IPO.
Representation in internal and external ISO audits.
Authorize to ask for any report from the logistics, purchase, and stores departments.
Authorize stock-taking on a monthly or surprise basis.
Coordinate between sales/project departments and customs and logistics departments.
Prepare L.P.O/I.P.O in IPACK and send it to the supplier.

Qualification & Experience

Minimum Qualifications: Bachelor’s Degree in Mechanical/Industrial in the related field.
Minimum Experience: 2 - 5 years post-qualification experience in a structured, progressive corporate environment.

Key Generic Skills

Ability to maintain an organized project tracking system.
Extensive judgment and originality in planning procurement strategies for large-scale acquisition Programs or systems.
Excellent interpersonal and problem-solving skills.
Attention to detail and documentation.
Knowledge of equipment and mechanical works.
Exposure to MS Office packages - Excel, Word, PowerPoint.
Good Oral & Written English & Arabic is a must.
UAE Driving License - Must.

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