We are seeking a highly experienced and professional Personal Assistant who will be responsible for providing high-level personal assistance, concierge-style support, estate coordination, and administrative oversight across a broad range of private matters. The position requires exceptional organisational skills, sound judgement, and the ability to manage sensitive matters with the highest level of confidentiality, professionalism, and attention to detail.
This role will support the smooth coordination of personal affairs, household-related requirements, VIP-related arrangements, and private administration.
Responsibilities
Private Affairs Management
- Act as the primary point of contact in relation to private and personal matters.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Coordinate and oversee a wide range of personal tasks, ensuring efficient and timely execution.
- Track VIP relations and correspondence, supporting relationship management by remaining informed of important occasions, milestones, and key events.
- Organise and coordinate personal arrangements including travel bookings, flight reservations, hotel accommodation, and related logistics.
- Support the management of personal insurance matters, including vehicle registration, renewals, and related documentation.
Estate Management
- Supervise and manage private properties, ensuring they are well-maintained, operational, and secure.
- Oversee household and estate staff, including coordination related to recruitment, onboarding, payroll, scheduling, and performance monitoring.
- Coordinate with external service providers and vendors for maintenance, renovations, and other property-related requirements.
- Liaise with relevant internal and external parties in relation to private procurement and household requirements.
- Support the smooth day-to-day administration and upkeep of private residences and related assets.
Financial Administration
- Assist in the coordination and administration of financial matters relating to personal, household, and private expenses.
- Support the tracking and organisation of private expense-related documentation and records, as required.
Documentation and Approvals
- Maintain up-to-date records of personal documents including passports, visas, Emirates IDs, and other important records.
- Maintain an organised and updated database of important contacts, service providers, and vendors.
- Review and coordinate initial approvals related to private affairs.
Experience, Education, and Skills
Qualifications & Experience
- Bachelor’s degree in a relevant discipline such as Business Management, Hospitality, Estate Management, or similar.
- Proven experience in a similar role, preferably supporting a high-net-worth individual, family office, or VIP environment.
- Strong understanding of the level of professionalism, discretion, and service expected within a private household or executive support environment.
- Fluent in English, with strong verbal and written communication skills. Arabic is a plus.
Key Competencies & Skills
- Exceptional organisational and multitasking skills, with strong attention to detail.
- Excellent interpersonal and communication abilities.
- High level of integrity, discretion, and professionalism in handling confidential information.
- Strong problem-solving skills and the ability to remain composed under pressure.
- Respectful, trustworthy, and service-oriented demeanour.
- Flexibility to work outside standard office hours as needed.
- Good understanding of local customs, etiquette, and cultural expectations.
- High standards of personal presentation.
