The Job:
Responsible for sourcing materials, goods, and services on behalf of the company, ensuring that purchases are cost-effective and meet the company's quality standards and requirements. He/she will maintains optimal stock levels and conducts comprehensive market research, negotiation with vendors, and assessment of potential suppliers to support the company’s daily operations and strategic objectives.
Responsibilities includes:
- Adhere strictly to the company’s procurement policies and procedures, executing duties in line with established guidelines.
- Collaborate with internal stakeholders to understand their procurement needs and prepare detailed reports accordingly.
- Conduct thorough analysis of supplier quotations, perform comparative studies, and review terms and specifications.
- Engage in continuous market surveys to ascertain the most favorable deals and opportunities for the company.
- Establish and maintain direct lines of communication with suppliers, managing their accounts and updating relevant details as required.
- Generate and oversee purchase orders, ensuring a seamless process from initiation to delivery confirmation.
- Coordinate with pertinent departments to review and validate specifications and requirements for procurement items.
- Guarantee compliance with all supply and procurement processes, adhering to legal, ethical, and company rules and regulations.
- Achieve the best possible price-quality ratio by adhering to the company's procurement policy and negotiating favorable terms.
- Regularly evaluate supplier performance to maintain high standards and develop improvement strategies.
- Propose alternatives and solutions to enhance product specifications and achieve cost reductions.
- Negotiate and enter into strategic long-term contracts with suppliers based on purchase orders.
- Implement rebate management with regular suppliers, contingent upon meeting minimum annual purchase thresholds, to reduce overall costs.
- Prepare purchase orders and secure necessary approvals as per the company's authority matrix.
- Facilitate effective communication between the requesting departments, warehouses, and finance teams.
- Manage the supply chain and customs clearance for international and local orders in collaboration with shipping companies and external suppliers.
- Assist in the preparation of bids for competitive tendering processes.
- Coordinate and track supply chain operations through effective communication with manufacturers, suppliers, vendors,
- Keep organized logs and records of all issued PO and delivery timeline.
Selection Criteria:
- Bachelor’s Degree in Business Administration, Supply Chain Management, or any related field from a reputable university.
- Minimum of 5 years of proven experience in the procurement sector.
- Proficiency in both spoken and written English and Arabic is an added advantage.
- Advanced computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and Google Workspace (Docs, Slides, Sheets).
- Exceptional communication skills with a strong emphasis on effective and persistent follow-up.
- Expert negotiation skills to engage with and manage suppliers effectively.
- Proactive with strategic mindset
- Can work efficiently under pressure
- High level of integrity and confidentiality.
