Company Description
Pan Gulf International DWC LLC is a diversified company with core business in International Freight Forwarding specialized in Oil & Energy industrial projects, express, and supply chain solutions. Headquartered in Dubai, Pan Gulf International has a strong presence with branches and business partners in over 55 countries and territories around the world. The company's services include freight forwarding for industrial projects and express businesses.
Core Responsibilities of Chemical Procurement:
1. Supplier Sourcing & Market Intelligence
- Identify and evaluate global chemical suppliers (manufacturers, distributors, traders). Find global suppliers (manufacturers, distributors, traders) of bulk and specialty chemicals
- Monitor market trends (e.g., petrochemical price fluctuations, supply-demand gaps).
- Assess supplier reliability, certifications (ISO, REACH, GMP), and compliance with regulations.
- Assess production capacity, financial stability, and past performance.
- Conduct audits (onsite or virtual) for critical suppliers.
- Approved Vendor List (AVL): Maintain a database of reliable suppliers.
2. Sourcing & Supplier Management
- Identify and evaluate suppliers of chemicals, solvents, catalysts, and other raw materials.
- Negotiate contracts, pricing, and terms with vendors to ensure cost-effectiveness.
- Develop and maintain strong supplier relationships to ensure reliability and quality.
- Conduct supplier audits and assessments to verify compliance with safety and environmental regulations.
3. Bidding & Tender Management
- Client Tenders: Respond to Requests for Quotation (RFQs) or Requests for Proposal (RFPs) from buyers (e.g., industrial manufacturers, government agencies).
- Supplier Bidding: Request and compare quotes from multiple suppliers to ensure competitive pricing.
- Bid Preparation:
- Analyze technical specifications (purity, packaging, delivery terms).
- Calculate landed costs (including freight, duties, insurance).
- Prepare commercial proposals with pricing, Incoterms (FOB, CIF, DDP), and payment terms.
- Negotiation: Adjust bids based on supplier discounts, bulk purchase options, or long-term contract benefits.
- Submission: Ensure bids meet deadlines and comply with tender requirements (e.g., documentation, bank guarantees).
4. Contract & Purchase Order (PO) Management
- Finalize contracts with suppliers/clients after winning bids.
- Ensure POs align with agreed terms (quality, quantity, delivery schedule).
- Track order fulfillment and resolve discrepancies (delays, quality issues).
5. Market Intelligence & Price Negotiation
- Track Chemical Markets: Monitor price trends (e.g., crude oil impact on petrochemicals).
- Benchmarking: Compare supplier quotes to ensure best market rates.
- Negotiation Strategies:
- Volume discounts, long-term contracts, or spot purchases.
- Flexible payment terms (LC, TT, credit periods).
6. Quality & Compliance Assurance
- Technical Specifications: Ensure chemicals meet required grades (e.g., USP, Ph. Eur, industrial grade).
- Documentation Review: Check COA (Certificate of Analysis), SDS (Safety Data Sheets), and TDS (Technical Data Sheets).
- Regulatory Compliance: Verify adherence to:
- International: REACH (EU), TSCA (US), CLP, OSHA.
- Industry-Specific: Food-grade, pharmaceutical, or electronics standards.
7. Cost Optimization & Risk Management
- Analyze cost structures and identify cost-saving opportunities (bulk purchasing, alternative suppliers).
- Mitigate supply chain risks (e.g., geopolitical issues, logistics delays, material shortages).
- Implement sustainable procurement practices where possible.
8. Logistics & Supply Chain Coordination
- Shipping Terms (Incoterms): Choose optimal terms (FOB, CIF, DDP) based on cost and risk.
- Hazardous Chemical Handling: Ensure proper packaging, labeling, and transport compliance (IMDG, IATA, ADR).
- Customs & Import Compliance: Manage HS codes, duties, and import permits.
Skills & Qualifications:
- Education: Degree in Chemical Engineering, Chemistry, or Supply Chain/International Trade.
- Market Knowledge: Understanding of chemical commodities (e.g., methanol, solvents, polymers) and pricing trends.
- Bidding Expertise: Experience in tender processes, RFQ analysis, and competitive bidding strategies.
- Negotiation Skills: Ability to secure favorable terms from suppliers and clients.
- Logistics & Compliance: Familiarity with international shipping, hazardous material regulations, and trade documentation.
- Software/Tools: ERP (SAP), procurement platforms (Coupa, Ariba), and market intelligence tools (ICIS, ChemAnalyst).
- Certifications (Preferred): CSCP (Supply Chain), CDCS (Trade Finance), or hazardous materials handling certifications.
