Job Title: Logistics & Administrative Coordinator
Location: Dubai, UAE
Job Type: Full-Time
About the Role
We are looking for a detail-oriented and proactive Logistic & Administrative Coordinator to support our sales, procurement, and administrative operations. The ideal candidate will manage sales invoicing, coordinate with customers and suppliers, support procurement activities, handle shipment documentation, and assist with general office administration.
Key Responsibilities
Sales & Customer Coordination
- Issue sales invoices for local and international customers.
- Prepare quotations and price proposals for clients.
- Prepare Statements of Account for selected international customers and suppliers.
- Coordinate directly with customers and suppliers regarding product pricing and inquiries.
- Prepare and maintain the price list.
- Monitor and respond to all incoming client inquiries.
Procurement & Logistics
- Prepare local and international purchase orders.
- Assist in processing shipment documentation through Dubai Trade.
- Support the Engineering Department with RFQ submissions and procurement requirements for project completion.
Accounting & Documentation Support
- Monitor and maintain invoice lists required by the Accounting Department for tax submissions.
- Organize and file documents for easy retrieval.
Administrative Support
- Assist in preparing cheques and handling hotel bookings for the Managing Director.
- Monitor attendance sheets for staff.
- Purchase office supplies and stationery.
Requirements
- Minimum 2–3 years of experience in sales coordination, administration, or a similar role.
- Strong communication and customer service skills.
- Proficiency in MS Office (Excel, Word, Outlook).
- Experience with Dubai Trade is an advantage.
- Ability to multitask and manage priorities effectively.
- Strong organizational and documentation skills.
