Job description:
Administrative Assistant
Location:
J1 Warehouses, 1st St – Mina Jebal Ali Jebal Ali Industrial, Dubai, 14225, UAE
Contract offered:
Temporary contract – 6 months.
Experience:
Proficient in all MS applications
Experience of oil and gas service sector preferred but not necessary.
Experience of Asset Management system (Asset Panda, D365) preferred.
Contract\Salary rate:
Hourly rate\Salary paid commensurate with experience
Benefits include transportation allowance
Responsibilities:
· General administration tasks covering responding to emails\Answering phone calls\Distribute incoming and outgoing mail\Ordering office supplies\ Compiling reports as requested\management of office equipment and office service providers.
· Supply Chain interface - Preparing Procurement Request Form for Purchase Order processing, interface with Aberdeen and Houston offices to support accordingly and posting receipt on D365 ERP system.
· Maintain the centralised SharePoint system held for the UAE & KSA business unit and interface with the H.Q. Houston server to ensure compliance for ISO accreditations held, especially on all job-related files and standardisation of the documents required.
· Focal point to support the implementation of a new Asset Management system (Asset Panda). Manage the administration and monitoring thereof with the support of the MENA & KSA Managers and Service Technicians in UAE & KSA.
· Book travel arrangements through appointed travel agent provider in UAE for all WWC MENA operations staff and others as required. Assist with Visa applications for all WWC MENA operations staff as required.
· Liaise with freight forwarders to coordinate and tracking of shipments\ensure all registrations with the customs authorities are renewed and account balance maintained.
· In accordance with Training Matrix schedule for medical, training and visa application of personnel before their expiry
· Maintain office policies and procedures to comply with ISO requirement.
