Job Summary:
The Procurement Coordinator is responsible for managing the purchasing and sourcing activities of the company. This role ensures that all materials, products, and services are acquired at the best possible value, quality, and timeline while maintaining compliance with company policies and supplier agreements. The position involves close coordination with suppliers, project managers, finance, and logistics teams to ensure smooth procurement operations.
Responsibilities
Coordinate and execute procurement activities in line with project and company requirements.
Prepare and issue Request for Quotations (RFQs), Purchase Orders (POs), and supplier agreements.
Source, evaluate, and negotiate with suppliers to ensure competitive pricing and quality standards.
Maintain and update supplier databases, price lists, and procurement records.
Monitor order progress to ensure timely delivery of materials and goods.
Liaise with logistics and finance teams for shipment tracking, payment processing, and documentation (e.g., invoices, CIPL, BL, AWB, CO, etc.).
Review and verify supplier quotations to ensure alignment with technical specifications and project budgets.
Coordinate with the design, engineering, and project teams for material approvals and sample submissions.
Follow up on delayed orders, replacements, and claim resolutions.
Ensure compliance with company policies, ethical standards, and procurement best practices.
Prepare regular procurement status reports for management review.
Qualifications & Skills:
Bachelor’s Degree in Supply Chain Management, Business Administration, or a related field.
Minimum 2–4 years of experience in procurement or purchasing (preferably in interior design, construction, or manufacturing industries).
Strong knowledge of procurement processes, documentation, and incoterms (EXW, CIF, FOB, etc.).
Proficient in Microsoft Office (Excel, Word, Outlook) and ERP or inventory management systems.
Excellent communication and negotiation skills.
Detail-oriented, organized, and able to manage multiple priorities.
Ability to work collaboratively with cross-functional teams.
Preferred Attributes:
Experience coordinating with international suppliers and freight forwarders.
Knowledge of customs clearance procedures and import/export documentation.
Strong analytical and problem-solving skills with a proactive attitude.
