Job Title: Global Logistics & Admin Coordinator (Chinese Language)
Location: Dubai, UAE
Industry: Global Logistics / Supply Chain / Trading
Job Summary
We are looking for a Global Logistics & Admin Coordinator fluent in Chinese (Mandarin) to manage international logistics operations while also supporting administrative duties and direct coordination with senior management and the CEO. The role requires strong organizational, communication, and multitasking skills to ensure smooth logistics execution and efficient management support.
Key Responsibilities
Global Logistics Operations
Coordinate international shipments (air, sea, and land) across global trade routes
Liaise with Chinese suppliers, freight forwarders, shipping lines, and customs agents
Track shipments and ensure on-time delivery from origin to destination
Handle import/export processes in compliance with international trade regulations
Documentation & Compliance
Prepare and review logistics documents including Invoices, Packing Lists, BL, AWB, COO, and customs documents
Ensure adherence to customs laws, Incoterms, and company policies
Maintain accurate logistics records, shipment trackers, and reports
Administrative & Management Coordination
Provide administrative support to management and the CEO
Coordinate meetings, schedules, and follow-ups with internal and external stakeholders
Prepare reports, presentations, and MIS for management review
Act as a communication bridge between management, Chinese vendors, and internal teams
Handle official correspondence in Chinese and English
Support management with planning, documentation, and coordination tasks
Communication & Coordination
Coordinate with warehouse, operations, finance, and sales teams
Follow up on pending actions, approvals, and timelines
Escalate operational or logistics issues to management proactively
Requirements
Bachelor’s degree in Logistics, Supply Chain, Business Administration, or related field
2–6 years of experience in global logistics, admin coordination, or executive support
Fluency in Chinese (Mandarin) – mandatory
Good command of English (spoken & written)
Strong knowledge of import/export procedures and Incoterms
Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)
Excellent organizational, coordination, and communication skills
Ability to multitask and work closely with senior leadership
Preferred Skills
Prior experience coordinating directly with CEO / senior management
Experience dealing with China-based suppliers
Knowledge of GCC logistics processes
Proactive, detail-oriented, and highly reliable
Benefits
Competitive salary package
Benefits as per UAE Labour Law
Exposure to senior leadership and global operations
Long-term growth opportunity
Kindly share your Resume at Hello@Whizzhr.com
